Specific Job Duties :
- Performs general cost accounting and other related duties in the accounting department.
- Prepares periodic (monthly) balance sheets reconciliations of all accounts.
- Maintains the general ledger.
- Sets up Sales Orders, purchase orders, codes invoices, sets up new accounts, reconciles accounts, and closes the monthly books.
- Reconciles bank accounts at least monthly, verifies deposits, and addresses inquiries from banks.
- Reconciles customer accounts and manages accounts receivable collections.
- Verifies payment of invoices associated with accounts payable and ensures payments are charged to the appropriate accounts.
- Provides outside auditors with assistance; gathers necessary account information and documents to perform annual audit.
- Files required tax forms with federal, state, and local government agencies.
- As appropriate, coordinates with software vendor to maintain accounting software system; recommends updates to enhance the accounting software.
- Update daily accounting and business files, save bills that come in via email.
- Reconcile credit card settlements and online payments
- Route all invoices for approval. Ensure account coding is accurate and all invoices are entered into AP on a timely basis.
- Post and apply all checks on property and keep an accurate check log.
- Verify that purchasing procedures are followed to include review and audit of purchase order price compared to invoice price & purchase order quantity is accurate as compared to quantity received.
- Manage Accounts Receivable billing and collections to include creating sales invoices, issuing credit memo, applying credits, and maintaining accuracy of all AR accounts.
- Manage Aged AR to less than Net 45 Days Outstanding on average, dependent upon customer terms.
- Required to use the phone and speak with customers and vendors
- Set up new customer and vendor accounts with full information, for tax (1099) compliance
- Respond to all vendor inquiries and reconcile vendor statements to ensure the Accounting department receives all inquiries & statements.
- Scan mailed invoices, customer checks and post accordingly.
- Sort and distribute incoming mail as assigned
- Ship products to customers, using Shopify and Carrier websites
- Prepare weekly aged payables cash request
- Process Bill Pays, ACH and Wire Payments to vendors.
- 1099 maintenance as assigned
- Reconcile vendor statements, research and correct discrepancies of assigned vendors
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Comply with Company’ Accounting financial policies and procedures.
- Provide Information regarding analysis of financials as requested.
- Responsible for Year End (1099s, stale checks, clean AP & AR reports)
- Responsible for monthly upkeep in bill.com, clearing out bills paid outside of the app
- Other and all duties, projects, and tasks as assigned by employee’s manager.
Qualifications and Education Requirements:
1-5 years in accountingExtensive knowledge of general financial accounting, cost accounting and inventory.
Understanding of and ability to adhere to generally accepted accounting principles.
Highly proficient with accounting software.
Excellent organizational skills and attention to detail.
Excellent written and verbal communication skills.
Ability to perform mathematical computationsStrong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skill, data analysis and multi-tasking skillsBachelor’s degree in accounting or related field preferred.
Required Skills and Competencies
Strong communication skillsWell-organized and ability to multitaskDemonstrable coordination skills / Ability to navigate working groups and coordinate and collaborateAbility to tie objectives to actionsAbility to build plans and execute with some autonomyResults-drivenProficient skills and knowledge of Microsoft Office products, including advanced Excel.
Experience with QuickBooks and Bill.com and the ability to learn new software as needed.
Excellent interpersonal skills and the ability to interact with others and work in a professional team environmentEntrepreneurial spirit, willing to help with tasks business wide.
Safety and risk management
Understands and follows safety and security proceduresPractices preventative safety procedures as set forth by the companyReports all accidents and incidents immediately to ManagementUses only equipment trained to use and operates all equipment in a safe mannerReports all potential high-risk areas and safety concerns to the Safety Manager
Physical demands and work environment
Prolonged periods sitting at a desk and working on a computer.Must be able to lift up to 30 pounds at times.
