We are seeking a highly organized, proactive, and trustworthy Executive to work closely with our Founder & CEO. This role is ideal for someone who thrives behind the scenes, enjoys taking ownership, and is passionate about enabling founders to focus on high-impact, strategic priorities.
Key Responsibilities:
- Act as a gatekeeper and trusted point of contact for the Founder — manage calendars, emails, appointments, and schedules.
- Liaise with government departments and officials for documentation, coordination, and follow-ups.
- Reach out to government authorities to pitch Beltech AI’s business solutions, schedule product demos, and lead initial discussions.
- Coordinate internal reviews, meetings, and investor interactions, ensuring timely preparation and follow-up.
- Manage domestic and international travel plans and logistics.
- Handle sensitive information with discretion and professionalism.
- Draft and edit internal/external communications, meeting notes, memos, and reports.
- Support compliance, documentation, and interdepartmental coordination.
- Track key tasks and action items for timely execution.
- Assist with strategic initiatives and special projects as required.
Who We’re Looking For:
- Highly proactive, detail-oriented, and reliable.
- Excellent organizational and time management skills.
- Strong written and verbal communication.
- Discreet, professional, and able to manage confidential matters.
- Calm and adaptable in a fast-paced startup environment.
- Capable of working independently with minimal supervision.
Qualifications:
- Bachelor’s degree in Business Administration, Communication, or related field.
- 0–4 years of experience as an Executive Assistant, Secretary, or similar role in a Founder’s Office.
- Proficient in Microsoft Office / Google Workspace (Docs, Sheets, Calendar).
- Fluent in English with strong interpersonal and communication skills.
What We Offer:
- High-impact role working directly with the Founder and core leadership.
- Exposure to strategic decision-making and startup operations.
- Collaborative, fast-paced, and learning-oriented environment.
- Competitive salary and benefits.
